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PDF Document

ContentInvoiceQuote

Inserts an entire external PDF at this point in the document — every page of the source file is spliced into the output. Use it for terms and conditions, legal appendices, product brochures, or any static multi-page document.

Components - PDF Document

Content tab​

Pick a PDF from the PDF File dropdown. Everything uploaded on the Assets tab → PDF Files appears here.

If the PDF you need isn't uploaded yet, click the + button next to the dropdown to upload it on the spot.

When a PDF is selected, a card appears above the dropdown showing the file name, internal filename, and page count.

By Language​

Optional. Below the main dropdown you can add one file per language, the same pairing stationery has always had — so a terms-and-conditions page follows the document's language instead of every client receiving the same one.

Each row pairs a language with a PDF asset. A row whose language is left as Universal is the catch-all.

At render time BestPDF picks, in this order:

  1. A file whose language matches the document — the client's country-derived locale first, then the document's own language.
  2. The file chosen in PDF File above, which is what a component configured before languages existed holds.
  3. A file marked Universal in the list.
  4. Only if the design names no universal file at all: the English file, on the grounds that a terms page in the wrong language beats a missing one.

The same chain resolves page stationery, so a document that gets German stationery gets German terms.

How it differs from stationery​

  • Stationery (Document Settings → Stationery) draws behind every page of your invoice. The dynamic content layers on top.
  • PDF Document replaces the invoice content for the pages it covers. Stationery is suppressed under PDF Document pages too — you see the source PDF exactly as it is.

Use stationery for branded letterhead that should sit behind your invoice; use PDF Document for self-contained content that should stand on its own.

Visibility tab​

See Concepts → Visibility & conditions.

A common use is conditional inclusion — only splice in a "Reverse Charge VAT Notice" PDF for EU non-domestic clients, for example. See the examples in the Conditions reference.

Tips​

  • All pages of the source PDF are inserted, in order. There's no way to pick a subset of pages.
  • If you only ever ship one language, ignore the By Language list entirely — the single PDF File above is all the component needs.
  • Page breaks before and after PDF Document are handled automatically — don't add manual Page Break components around it.
  • If the source PDF uses unusual page sizes (anything other than your document's page size), it will still print at its native size, which may look mismatched. Re-export the source at A4 / Letter to match.